More info

Built for an offshore rotation on the 21st to 20th payslip period. Log your trips and it works out what you've earned, what your home leave cost and how many days you can safely cash out.

Register an account and you can open your rota on any device — your phone offshore and your laptop at home — instead of it living on one browser.

Where you started

0.82 days / day onboard
Opening balances —

Copy these two figures from your most recent payslip, then log everything after it below.

Your company rates

These are the standard offshore terms — 0.82 leavedays for each day on board, and 3 vacation days each pay period. Change them if your own contract differs.

The period

Home leave — burns Travel — neither Course — neither Sick — neither On board — earns

Cash-outs & corrections

Balance

Days off —
Vacation —
as at
Safe to cash out — days

Always confirm with payroll before cashing out. This works from what you've entered — payroll work from the company's records.

How this is worked out
  • There are two balances, both shown on your payslip: days off (leave days, LD) and vacation (VD). They move separately.
  • On board days earn 0.82 LD each. 15 × 0.82 = 12.30 LD. If you were on the vessel at any point in a day it's an on board day, so sailing and sign-off days go in the Onboard row.
  • Vacation days accrue at 3 per month. Every period counts as 30 days of pay however many days it actually runs, so each one grants the full 3. They land when the period closes, which is why the vacation you spend is the balance you brought in, not this month's.
  • Home leave spends VD first. While VD is being spent, LD isn't burned at the same time. Only the remainder comes off your days off — 4 days of home leave against 3.70 VD burns just 0.30 LD.
  • Travel days — the payslip calls them zero days — along with course and sick days are no earn, no burn. Courses are logged as home days with nothing used against them — a 4-day course in the middle of leave costs you none of it.
  • Corrections are anything adjusted by the office, and cash-outs come off the same way. Enter a cash-out as a positive number and a correction that gives days back as a negative one.
  • The period runs the 21st to the 20th, so the balance on an August payslip is as at 20 August.
  • Worked example from the payslip guide — 15 on board, 11 sick, 4 home leave, opening 18.86 LD and 3.70 VD, correction 9.18: 18.86 + 12.30 − 0.30 − 9.18 = 21.68 LD, vacation back to 3.00.

How LeaveDays works

Setting up — you only do this once

  1. Take two figures off your latest payslip Under Fridøgnsregnskab: Leavedays to next month and your Vacation balance. Put them into Where you started on the Leave days page.
  2. Start logging from the day after that payslip The opening balance is what you had the day before your first row, so the two have to line up. Don't add trips from before it — they are already counted in that number and would be counted twice.
  3. From that point on, log every day Time on board, home leave, and the travel days either side of a crew change. There should be no gaps — every day between your first entry and today needs to be something.

What each day does to your balance

  • On board earns 0.82 leavedays for every day.
  • Home leave burns one leaveday for every day.
  • Zero day is a travel day — no earn, no burn. You still enter it, because it fills the gap between a trip and your leave.
  • Course and Sick also neither earn nor burn.

Vacation days

You get 3 vacation days when each pay period closes. They are spent on home leave before your leavedays, which is why a month at home costs you less than the days you were away. If you don't take leave, they bank up and get spent next time.

The pay period

It runs the 21st of one month to the 20th of the next, so your August payslip covers 21 July to 20 August. The balance on this app is always as at today, so it will only match a payslip on the 20th.

The two pages, and why they are separate

Leave days is the arithmetic — the real dates you worked, what you earned, what your leave cost and what you can safely cash out. This is the page that has to be right. Personal calendar is the picture: those same trips drawn out month by month, your rota filling in the months you have not logged yet, and a diary of your own on top.

  • It only ever runs one way. The calendar reads your trips so it can draw them, but nothing on the calendar is written back. Set your rota wrong, change it, clear it — your leave days do not budge, because the pattern is only three numbers and is never turned into trips.
  • Days you have logged are shown as they are. Days you have not are filled in from your rota, so next year is already drawn without you entering a thing. Log a trip and it simply replaces the pattern on those dates.
  • Travel days are left blank on the grid on purpose, so a crew change reads as the gap it is. Tap the day and the panel still tells you what it is.
  • Events are yours alone. A birthday, a flight, a hospital appointment. They show as a dot on the calendar and never touch your balance.
  • An event can run over one day or several — give it an end date and it marks the whole run.

Saving yourself work

  • Set your rota once on the calendar — first day on board, weeks on, weeks off — and it runs on for as far as you scroll, until you change it.
  • Log a cash-out with the date it goes on the payslip. It comes off on that date, not before.
  • Tap any date to add an event — a birthday, a course, a flight — over one day or several.

Checking the company's figures

If you want to test whether payroll have it right, go further back instead:

  1. Pick an older payslip Six months ago, a year, whenever you joined. Use its two balances as your opening figures rather than the latest one.
  2. Enter every day since All of it, with no gaps — trips, leave, travel days, courses, sick days and any cash-outs on the date they appeared. Ask payroll for your crew history if you can't remember; they will send a spreadsheet with every date on it.
  3. Compare the two If the app lands on your latest payslip's figure, both of you agree and you can trust it. If it doesn't, the gap tells you how much to query and roughly when it started.

Nine times in ten a difference is a missing travel day rather than bad arithmetic, so check the dates before you email anyone.

Before you cash out

Always confirm the number with payroll first. This app works from what you have typed in; payroll work from the company's records. If a travel day is missing or a date is a day out, your figure and theirs will differ — and theirs is the one that gets paid.

The Safe to cash out figure looks ahead through everything you have logged and takes the lowest point, not today's balance, because the home leave you are about to take will burn days. If you have not logged when you leave the vessel, it says so — take that figure as optimistic until you have.

Keeping it honest

Whichever way you set it up, compare it against your next payslip. If the days off and vacation balances agree on the 20th, it is right and will stay right.

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